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Purchasing Card Overview






Purchasing Card Overview



The Purchasing Card (also known as "pcard") is the University's primary tool for purchases up to $5,000. The State of Maryland mandates use of the purchasing card for single transactions up to $2,500 however, the UMCP Policy and Procedures for Delegated Purchasing Authority, Policy VIII-3.10 (B), revised 5/00, allows delegated units to make purchases up to $5,000 per single transaction. Authority to use the purchasing card for purchases up to $5,000 requires a request from your department head.


The purchasing card is to be used to purchase goods and services required for daily departmental operation. It is not to be used for restaurants, travel or recreation (refer to for travel related purchase)


The use of procurement cards will:

    Expedite the ordering and delivery of goods and services
    Eliminate the need for issuing requisitions and processing invoices
    Provide significant savings in the cost of procurement payment process
    Allow the department to have direct contact with the suppliers
    Simplify Purchasing


To Request a Purchasing Card


To obtain cardholder agreement forms click the "Forms" link on the left menu bar of this page. Once on the Forms page, choose "Purchasing Cardholder Agreement" or contact the Department of Procurement and Strategic Sourcing to request forms (phone numbers and email addresses are listed below). Cardholder agreements are completed by the requesting department personnel, approved by the department head, and submitted to Procurement and Strategic Sourcing for processing. Remember to indicate a single transaction limit and a monthly credit limit. In approximately 1 week the purchasing card will be received from the Bank. Procurement and Strategic Sourcing will review the card information for accuracy, and the cardholder will be notified of the training. Cardholders are required to complete training before they receive a purchasing card. Cardholders are then notified that their purchasing card is available.




Questions about the Purchasing Card Program may be directed to The Delegated Procurement Team, (301) 405-5834,







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