Forms

Training

 

 

 
 
     
 

Shipments Inbound To The University

The Physical Distribution Center provides an alternate receiving location for all purchase orders. Our address is:


University of Maryland          

Physical Distribution Center
The Severn Building
5245 Greenbelt Rd.

Docks 5-10
College Park, MD 20742

 

Determine the Delivery Point

1. UPS, FedEx, DHL and Airborne will deliver inside your building to your desk. This is generally limited to packages up to 100 pounds.


2. Common Carriers (Roadway Express, Overnight Transportation, etc.) are not responsible for delivering inside your building unless inside delivery is specified and an extra charge is paid. Shipments over 100 pounds will probably be shipped via truck, and the consignee is responsible for unloading.


3. Physical Distribution's staff is professionally trained for receiving. The staff is also trained in the proper and safe operating procedures for all types of material handling equipment. All staff members know "How to Receive".

How to Receive

WHEN RECEIVING A SHIPMENT OF ANY KIND, IT IS YOUR RESPONSIBILITY TO DETERMINE IF IT IS IN GOOD CONDITION.


Your responsibilities:


1. REVIEW DELIVERY/SHIPPING DOCUMENTS FOR:


Correct delivery address
Number of pieces said to be in the shipment
Hopefully, a packing slip attached


2. INSPECT SHIPMENT


The number of pieces on the delivery documents should match the number of pieces received. Visual inspection of each piece reveals no sign of damage.


ACCEPT RECEIPT BY SIGNING, DATING & REWRITING THE NUMBER OF PIECES

What To do When There Is A Discrepancy When Receiving

FEDERAL LAW GIVES THE CONSIGNEE (RECEIVER) THE RIGHT TO DECLARE ANY DISCREPANCIES IN WRITING DIRECTLY ON THE SHIPPING DOCUMENT. THE LAW ALSO REQUIRES THAT THE PERSON DELIVERING ACKNOWLEDGE THE STATEMENT BY SIGNING THE DOCUMENT BEFORE YOU SIGN TO ACCEPT RECEIPT OF THE PIECES.


1. COUNT IS INCORRECT, NO DAMAGE APPARENT
Record discrepancy on delivery document (short one piece, etc.)
Have delivery person sign acknowledgment of statement
Make a copy of the signed document for your records
Sign document and accept delivery
Contact the Traffic Manager (X55852) for direction


2. COUNT IS CORRECT, DAMAGE IS APPARENT
Record discrepancy on delivery document (one box torn, one opened, etc.)
Inspect the damaged pieces, if time permits
Have delivery person sign acknowledgment of statement
Make a copy of the signed document for your records
Sign document and accept delivery
Contact the Traffic Manager (X55852) for direction
3. SHIPMENT IS OBVIOUSLY DAMAGED


If the carrier is a Common Carrier trucking company, do not refuse the shipment
If the carrier is UPS, FedEx, etc., record discrepancy on delivery document (refused due to
damage)
Have the delivery person sign acknowledgment of statement
Make a copy of the signed document for your records


4. AFTER RECEIPT AND DELIVERY PERSON IS GONE
Compare the contents against the packing slip and purchase order
Look into each carton, bag, container, etc.
Look at each piece to ensure there is no concealed damage
Look at each piece received to ensure substitute items were not shipped


IF THERE ARE DISCREPANCIES BETWEEN WHAT WAS ORDERED AND WHAT WAS RECEIVED, CONTACT THE BUYER. THE BUYER FOR ACQUISITIONS AGAINST A PURCHASING CARD OR A UNIVERSITY BLANKET ORDER IS YOUR DEPARTMENT.
OTHER DISCREPANCIES ARE TO BE BROUGHT TO THE ATTENTION OF THE UNIVERSITY BUYER.

 

 
     

©Copyright 2015 University of Maryland. All Rights Reserved.