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Transportation Management






Services Provided


Negotiated rates and services with carriers


Guidance on proper routing of shipments, assistance with inbound and outbound shipments, and damage claims


Auditing freight invoices to ensure the contract rates


Provides importation and exportation expertise and services


Furnish transportation rate quotations


Assistance in setting up accounts with freight and delivery vendors


Assistance with incoming staff household and laboratory moves



Priority Outbound Shipments



Please contact the Transportation Manager for assistance in setting up an account with a priority shipping company (FEDEX, UPS, DHL). These accounts are paid via Purchasing Cards, and all University volume discounts will apply.


Include the shipper's name (last name first), department, phone number on all air waybills UPS and FEDEX shipments are automatically insured for $100.


Additional insurance may be purchased at additional cost.


Drop boxes (UPS & Federal Express) are located at various locations around campus, use

drop boxes when possible.

Contact Transportation Manager's Office For Assistance With:



Transportation Manager's Office Phone # 301-405-5852


Opening an account with a transportation company (UPS, Federal Express, etc.)


International shipments other than letters and documents.


Hazardous and/or dangerous goods shipments (heavy fines are being levied for errors, shippers must be federally certified to ship dangerous goods)


Import and export documentation


Duty free entry on foreign purchase


Personnel and laboratory relocations (household moves)


Freight Invoice Processing


FEDEX, UPS and DHL invoices may be paid with Purchasing Card. Please contact Transportation Manager for details.
If department receives a freight invoice which cannot be paid with a Purchasing Card, write the KFS number and PO number (if applicable) on the original invoice and mail to the Traffic Manager's Office, Request for Payment Forms are not needed.


Freight Invoice Information Appearing on the AMO90 (monthly statement) includes:

Freight charges are listed under sub-code 3728

Each transaction is listed by carrier name

The first six letters of the shipper's last name or PO number is listed



Phone Numbers To Remember


Priority shipment instructions:




Request pick-up for shipment & vendor returns:




Transportation Invoice inquiry




Transportation Manager:







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