Forms

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Title When to Fill Out How to Submit
University of Maryland Independent Contractor/Consultant Agreement (PDF)

Guidelines and checklist

Purchase Order Amendment Request (DOCX)

This Purchase Order Amendment (POA) Request must accompany all requests for changes to existing purchase orders in KFS.

All purchase order amendment requests are to be submitted to POAmendments@umd.edu.  The amendment form will be reviewed and assigned to the appropriate buyer for handling.

Sole Source (PDF)

This form must accompany purchase requisitions for the sole source procurement of equipment, construction, supplies or services when the purchase will exceed $25,000.

Submit with purchase requisition

Title When to Fill Out How to Submit
SPAC Justification (DOC)

Must be submitted with Cardholder Agreements and Account Maintenance forms with default account #'s 01-4300000 to 01-4339990 or 01-5200000 to 01-5299990

Must be submitted with the appropriate document: Cardholder Agreements must have original signatures and sent through mail. Account Maintenance can be sent via email, faxed or mailed

Third Party Release Form (DOC)

Cardholders are to pick up their own cards.  If for some reason someone else is to pick up the card, this form must be provided to the purchasing card team

Present at time of card pick-up

Disputed Item (DOC)

If a cardholder cannot return or get a refund of a purchased item, this must be filled out to dispute the charge at the bank

Can be emailed, faxed, hand delivered or inter-office mail to the purchasing card team

Cardholder Agreement (DOC)

This is the application for a UMD credit card.  Applicants must read the entire agreement before signing

The original agreement must be sent to the purchasing card team.  No faxed, copied or digital signatures are allowed

Reviewer Access (DOC)

When adding or removing a Reviewer this form must be completed

Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team

Account Maintenance (DOCX)

Any changes to an exist account must be completed on this form

Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team

Lost and Stolen Form (DOC)

Cardholders have the responsibility to contact the bank and the purchasing card team when a card is lost or stolen

Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team

Updater Access Form (DOC)

Any changes to an Updaters account must be completed on this form

Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team

Title When to Fill Out How to Submit
Prime Contractor MBE Monthly Payment Report - MBE Attachment 4A (XLSX)

With the Request for Proposal or bid

Submit to the Procurement Officer

MBE Subcontractor Monthly Payment Report - MBE Attachment 5 (XLSX)

With the Request for Proposal or bid

Submit to the Procurement Officer

Title When to Fill Out How to Submit

Printing Services Online Order System (Web)

For use when ordering printed materials from Printing Services.

Fill out online web form

Copyright Clearance Request Form (Web)

For use when requesting the clearance of copyrighted material for educational purposes.

Fill out the online web form.

Title When to Fill Out How to Submit

Vending Machine Request (Web)

When requesting the placement, move or removal of a vending machine.

Fill out online webform.

Canteen Vending Refund Request and Comments Form (Web)

For use when requesting a Canteen Vending refund or making a Canteen Vending comment.

Fill out the online webform

Pepsi-Cola® Refund Request and Comments Form (Web)

For use when requesting a Pepsi® refund or making a Pepsi® comment.

Fill out online web form.

Certificate of Records Disposal (PDF)

Completed whenever records are discarded

The Certificate of Records Disposal must be retained in the Unit for 10 years after records disposal

Copyright Clearance Request Form (Web)

For use when requesting the clearance of copyrighted material for educational purposes.

Fill out the online web form.