DNCA is defined as any device that stores and processes data with a purchase price under $5,000. Due to the data they contain and the portability of DCNAs, DNCAs present a theft and data security risk. Guidelines were established to address these issues. Purchase of any DNCA must follow these guidelines, regardless of cost.
Guidelines from VPF: https://finance.umd.edu/asset-management/designated-non-capital-assets
DNCA are defined as:
- Desktop PCs
- Cell phones
- Servers (under $5,000)
Preferred procurement methods are:
- Shell Shop
- Delegated Purchase Order (PO)
EXCEPTION TO EXCLUSION OF DNCA’s FROM PCARD PURCHASING
- DNCAs are NOT to be purchased using a Pcard.
When this is the only purchase option available, the DNCA charge must be reallocated to the correct object code:
- 3285-cell phones
All DCNAs must be tagged and recorded in the DNCA Asset Database (Service Now's Hardware Asset Workspace). Tags are available by email request from the Controller’s Office (firstname.lastname@example.org).
Pcard-holders who purchase DNCA on their Pcard will be subject to additional audits and will be required to justify the exception.