| Title | When to Fill Out | How to Submit |
|---|---|---|
| University of Maryland Independent Contractor/Consultant Agreement (PDF) | ||
| Purchase Order Amendment Request (DOCX) | This Purchase Order Amendment (POA) Request must accompany all requests for changes to existing purchase orders in KFS. |
All purchase order amendment requests are to be submitted to POAmendments@umd.edu. The amendment form will be reviewed and assigned to the appropriate buyer for handling. |
| Sole Source (PDF) | This form must accompany purchase requisitions for the sole source procurement of equipment, construction, supplies or services when the purchase will exceed $25,000. |
Submit with purchase requisition |
| Title | When to Fill Out | How to Submit |
|---|---|---|
| SPAC Justification (DOC) | Must be submitted with Cardholder Agreements and Account Maintenance forms with default account #'s 01-4300000 to 01-4339990 or 01-5200000 to 01-5299990 |
Must be submitted with the appropriate document: Cardholder Agreements must have original signatures and sent through mail. Account Maintenance can be sent via email, faxed or mailed |
Cardholders are to pick up their own cards. If for some reason someone else is to pick up the card, this form must be provided to the purchasing card team |
Present at time of card pick-up |
|
| Disputed Item (DOC) | If a cardholder cannot return or get a refund of a purchased item, this must be filled out to dispute the charge at the bank |
Can be emailed, faxed, hand delivered or inter-office mail to the purchasing card team |
| Cardholder Agreement (DOC) | This is the application for a UMD credit card. Applicants must read the entire agreement before signing |
The original agreement must be sent to the purchasing card team. No faxed, copied or digital signatures are allowed |
| Reviewer Access (DOC) | When adding or removing a Reviewer this form must be completed |
Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team |
| Account Maintenance (DOCX) | Any changes to an exist account must be completed on this form |
Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team |
Cardholders have the responsibility to contact the bank and the purchasing card team when a card is lost or stolen |
Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team |
|
| Updater Access Form (DOC) | Any changes to an Updaters account must be completed on this form |
Submit via email, fax, hand-delivered or inter-office mail to the purchasing card team |
| Title | When to Fill Out | How to Submit |
|---|---|---|
| Prime Contractor MBE Monthly Payment Report - MBE Attachment 4A (XLSX) | With the Request for Proposal or bid |
Submit to the Procurement Officer |
| MBE Subcontractor Monthly Payment Report - MBE Attachment 5 (XLSX) | With the Request for Proposal or bid |
Submit to the Procurement Officer |
| Title | When to Fill Out | How to Submit |
|---|---|---|
For use when ordering printed materials from Printing Services. |
Fill out online web form |
|
For use when requesting the clearance of copyrighted material for educational purposes. |
Fill out the online web form. |
| Title | When to Fill Out | How to Submit |
|---|---|---|
When requesting the placement, move or removal of a vending machine. |
Fill out online webform. |
|
For use when requesting a Canteen Vending refund or making a Canteen Vending comment. |
Fill out the online webform |
|
For use when requesting a Pepsi® refund or making a Pepsi® comment. |
Fill out online web form. |
|
| Certificate of Records Disposal (PDF) | Completed whenever records are discarded |
The Certificate of Records Disposal must be retained in the Unit for 10 years after records disposal |
For use when requesting the clearance of copyrighted material for educational purposes. |
Fill out the online web form. |