As announced March 13, 2025 and follow up guidance issued March 27, 2025 by the Chief Financial Officer, the University has instituted a multi-level review and approval process for high impact spending, including large capital expenditures. Requisitions received on or after March 31, 2025 were required to have the following approvals:
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>$100K<$250K: Vice President approval
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>$250K: Vice President and CFO approval
On April 16, 2025 Workday workflow was put in place that automatically routes purchase requisitions for these approvals.
While the approval forms are no longer required, oversight remains in place. All capital projects that either 1) require any use of fund balance, or 2) have a total cost greater than $250,000 must be reviewed by the Capital, Infrastructure and Technology Committee (CITC) and approved by the Executive Budget Advisory Committee to move forward.
The oversight groups will continue to triage available resources across campus for projects to guarantee that any effort required that impacts critical systems, life and safety, laws and regulations or mission critical activities will be undeterred by the current financial challenges.
Note: Transactions are not to be split into multiple transactions to circumvent the dollar thresholds.
When submitting a requisition in Workday, please complete the necessary forms and secure the approvals and attach them to the Workday requisition prior to beginning the Workday workflow.