SUPPLIERS
How do I look for my supplier in Workday?
There are two ways of doing this. You can search for a supplier by using the "Find Suppliers" report, OR, the RPT483 report. (You will need the supplier's tax ID for the RPT483 report).
Where can I find the supplier registration link in Workday?
The External Supplier Site link is located at the top of the Maryland Procurement AP Dashboard. Refer to the Supplier Self-Registration Link job aid to find the link and learn about the changes in the supplier registration process since Workday Go-Live.
I have a supplier who wants to register with UMD. What is the supplier registration process?
Suppliers can only register when they are invited to do so by a UMD employee and/or employee of one of the campuses that UMD services (including UMCES, USM, USG) via the Central External Link sent to them by a department purchaser.
Who is NOT a supplier?
Employees receiving reimbursements, non-employee travelers, research participants, student employees, non-student employees, petty cash custodians, and working fund bank accounts are not considered suppliers.
DV
What is the equivalent of DV in Workday?
The equivalent of a DV in KFS is now a Supplier Invoice and is used for the same actions.
PCARD
What is the correct process for purchasing software with a Pcard, including those that do not have a software license agreement?
Every software purchase involves an agreement, including those that just require electronic signatures. Software licenses that are less than $25,000 whether paid for on a PO or via Pcard should be submitted to Procurement for review, negotiation, and signature using the Delegated - Supplier Agreement Requiring Approval or Consulting Agreement Requisition Type in Workday.
Can accidental cancellation of Pcard transactions be restored in Workday?
Yes. A member of the Travel and Card Services team will have to reset your transaction(s). Please email pcard@umd.edu with the cardholder’s name and the transaction(s) that were canceled. The team will reset it for you.